Unit Secretary Job Description

A Unit Secretary is responsible for providing administrative support in a healthcare unit, ensuring efficient communication and operations. They handle the management of patient records, schedule appointments, and assist healthcare staff with administrative tasks. Their organizational skills are vital for maintaining a smooth workflow.

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Utilize this Unit Secretary job description template to attract organized professionals who can succeed in a fast-paced healthcare environment. Customize the responsibilities and qualifications based on your facility's needs. This role is essential for supporting healthcare teams and improving patient service.

Unit Secretary Responsibilities Include:

  • Maintain patient records and charts
  • Schedule appointments and coordinate patient flow
  • Answer phone calls and assist visitors
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Job Brief

We are seeking a detail-oriented Unit Secretary to join our healthcare team. In this role, you will manage administrative tasks, including maintaining patient records, answering calls, and coordinating communication between departments.

Your organizational skills will be key in ensuring effective office operations and supporting patient care services.

You will also assist with scheduling appointments and preparing documentation, making you an integral part of the healthcare unit.

This position offers a great opportunity for someone looking to contribute to a positive patient care environment.

Responsibilities

  • Maintain patient records and charts
  • Schedule appointments and coordinate patient flow
  • Answer phone calls and assist visitors
  • Order and maintain office supplies
  • Assist with billing and insurance claims
  • Transcribe physician orders
  • Coordinate meetings and events
  • Provide support to nursing staff
  • Assist with patient admissions and discharges
  • Perform other administrative tasks as assigned

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Requirement

  • High school diploma or equivalent
  • Proven experience as a secretary or administrative assistant
  • Knowledge of medical terminology
  • Proficiency in MS Office
  • Excellent communication and interpersonal skills
  • Ability to multitask and prioritize tasks
  • Strong attention to detail
  • Ability to maintain confidentiality
  • Experience working in a healthcare setting is a plus
  • Must be able to work rotating shifts and weekends

Skills

  • Attention to detail
  • Organization
  • Time management
  • Communication
  • Interpersonal skills
  • Computer proficiency
  • Medical terminology
  • Multitasking
  • Confidentiality
  • Customer service

Frequently Asked Questions About Unit Secretary Job Description

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