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Resources
Products
AI JOB AD
Create compelling job ads in seconds with AI-powered assistance.
AI JOB FOLDER
Automate your candidate screening and folder management.
CAREER PAGE
Build your personalized career page with strong company branding to attract candidates and manage your job vacancy.
AJOBTHING REVIEW
Explore what employers love about AJobThing recruitment platform for fast & successful hiring
AJOBTHING CARE
Get dedicated after-sales support, hiring guidance, and personalized assistance to ensure your recruitment success.
PARTNERSHIP
Collaborate with us to achieve mutual success and reach a wider audience.
Executive Secretary Job Description
The Executive Secretary provides high-level administrative support to executives, managing schedules, communications, and projects effectively. This role requires strong organizational skills and a high level of professionalism.
Utilize this Executive Secretary job description template to find experienced candidates capable of supporting top executives. Tailor the specific responsibilities and requirements to fit your organization.
Executive Secretary Responsibilities Include:
- Manage and coordinate executive schedules
- Organize and maintain executive files and records
- Prepare and distribute correspondence, memos, and reports
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Job Brief
We are seeking a detail-oriented Executive Secretary to join our team and provide seamless support to our executives. In this role, you will manage calendars, prepare reports, and facilitate communication with key stakeholders.
Your ability to handle sensitive information with discretion and maintain confidentiality is essential. You will also play a key role in coordinating meetings and events, ensuring that all logistical aspects are organized.
If you are proactive, adaptable, and possess exceptional communication skills, we would love to hear from you. This position offers an exciting opportunity to work closely with our leadership team.
Join us and contribute to the success of our executives!
Responsibilities
- Manage and coordinate executive schedules
- Organize and maintain executive files and records
- Prepare and distribute correspondence, memos, and reports
- Arrange and coordinate meetings, conferences, and travel arrangements
- Screen and direct phone calls and distribute correspondence
- Handle incoming and outgoing mail and emails
- Assist with special projects and events as needed
- Maintain office supplies and equipment
- Handle confidential and sensitive information with professionalism
- Provide general administrative support to executives
Requirement
- Bachelor's degree in Business Administration or related field
- Proven experience as an executive secretary or similar administrative role
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Proficiency in MS Office and other office software
- Ability to handle confidential information with discretion
- Detail-oriented and proactive
- Ability to multitask and prioritize tasks
- Knowledge of office management systems and procedures
- Professional and polished demeanor
Skills
- Time management
- Organizational skills
- Communication skills
- Interpersonal skills
- Problem-solving
- Attention to detail
- Computer skills
- Customer service
- Teamwork
- Adaptability