Job Description /Administrative/Executive Secretary

Executive Secretary Job Description

The Executive Secretary provides high-level administrative support to executives, managing schedules, communications, and projects effectively. This role requires strong organizational skills and a high level of professionalism.

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Utilize this Executive Secretary job description template to find experienced candidates capable of supporting top executives. Tailor the specific responsibilities and requirements to fit your organization.

Executive Secretary Responsibilities Include:

  • Manage and maintain executives' schedules
  • Coordinate meetings, conferences, and travel arrangements
  • Prepare and distribute memos, letters, and reports
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Job Brief

We are seeking a detail-oriented Executive Secretary to join our team and provide seamless support to our executives. In this role, you will manage calendars, prepare reports, and facilitate communication with key stakeholders.

Your ability to handle sensitive information with discretion and maintain confidentiality is essential. You will also play a key role in coordinating meetings and events, ensuring that all logistical aspects are organized.

If you are proactive, adaptable, and possess exceptional communication skills, we would love to hear from you. This position offers an exciting opportunity to work closely with our leadership team.

Join us and contribute to the success of our executives!

Responsibilities

  • Manage and maintain executives' schedules
  • Coordinate meetings, conferences, and travel arrangements
  • Prepare and distribute memos, letters, and reports
  • Handle confidential information in a professional manner
  • Organize and maintain physical and electronic files
  • Assist in the preparation of presentations and reports
  • Manage office supplies and equipment
  • Handle incoming and outgoing correspondence
  • Provide administrative support to executives as needed
  • Perform other duties as assigned

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Requirement

  • Bachelor's degree in Business Administration or related field
  • Minimum of 3 years experience in a similar role
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office Suite
  • Ability to prioritize and manage multiple tasks efficiently
  • Strong organizational skills
  • Ability to maintain confidentiality
  • Flexibility to work outside normal business hours as needed
  • Knowledge of office procedures and management
  • Strong attention to detail

Skills

  • Time management
  • Communication skills
  • Organization
  • Attention to detail
  • Multitasking
  • Problem-solving
  • Teamwork
  • Customer service
  • Computer skills
  • Analytical skills

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