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INSTANT JOB AD
Hire INSTANTLY with AI and get highly relevant candidates in 72 hours
CAREER PAGE
Build your personalized career page with strong company branding to attract candidates and manage your job vacancy.
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Executive Secretary Job Description
The Executive Secretary provides high-level administrative support to executives, managing schedules, communications, and projects effectively. This role requires strong organizational skills and a high level of professionalism.
Utilize this Executive Secretary job description template to find experienced candidates capable of supporting top executives. Tailor the specific responsibilities and requirements to fit your organization.
Executive Secretary Responsibilities Include:
- Manage and coordinate executive schedules
- Prepare and distribute correspondence, memos, and reports
- Organize and maintain files and records
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Job Brief
We are seeking a detail-oriented Executive Secretary to join our team and provide seamless support to our executives. In this role, you will manage calendars, prepare reports, and facilitate communication with key stakeholders.
Your ability to handle sensitive information with discretion and maintain confidentiality is essential. You will also play a key role in coordinating meetings and events, ensuring that all logistical aspects are organized.
If you are proactive, adaptable, and possess exceptional communication skills, we would love to hear from you. This position offers an exciting opportunity to work closely with our leadership team.
Join us and contribute to the success of our executives!
Responsibilities
- Manage and coordinate executive schedules
- Prepare and distribute correspondence, memos, and reports
- Organize and maintain files and records
- Arrange and coordinate meetings, conferences, and travel arrangements
- Handle incoming and outgoing communications
- Assist in preparing presentations and documents
- Monitor office supplies and equipment
- Provide administrative support to management team
- Manage office budget and expenses
- Maintain confidentiality of sensitive information
Requirement
- Bachelor's degree in Business Administration or related field
- Proven experience as an executive secretary or administrative assistant
- Excellent time management and organizational skills
- Strong communication and interpersonal abilities
- Proficiency in MS Office Suite
- Ability to work independently and prioritize tasks
- Attention to detail and problem-solving skills
- Ability to handle confidential information with discretion
- Knowledge of office management systems and procedures
- Fluency in English and Malay language
Skills
- Time management
- Organizational skills
- Communication skills
- Interpersonal abilities
- MS Office proficiency
- Problem-solving skills
- Confidentiality
- Office management
- Fluency in English and Malay
- Attention to detail