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INSTANT JOB AD
Hire INSTANTLY with AI and get highly relevant candidates in 72 hours
CAREER PAGE
Build your personalized career page with strong company branding to attract candidates and manage your job vacancy.
AJOBTHING REVIEW
Explore what employers love about AJobThing recruitment platform for fast & successful hiring
Executive Secretary Job Description
The Executive Secretary provides high-level administrative support to executives, managing schedules, communications, and projects effectively. This role requires strong organizational skills and a high level of professionalism.
Utilize this Executive Secretary job description template to find experienced candidates capable of supporting top executives. Tailor the specific responsibilities and requirements to fit your organization.
Executive Secretary Responsibilities Include:
- Manage and coordinate executive schedules
- Prepare and organize meetings and events
- Screen and direct phone calls and distribute correspondence
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Job Brief
We are seeking a detail-oriented Executive Secretary to join our team and provide seamless support to our executives. In this role, you will manage calendars, prepare reports, and facilitate communication with key stakeholders.
Your ability to handle sensitive information with discretion and maintain confidentiality is essential. You will also play a key role in coordinating meetings and events, ensuring that all logistical aspects are organized.
If you are proactive, adaptable, and possess exceptional communication skills, we would love to hear from you. This position offers an exciting opportunity to work closely with our leadership team.
Join us and contribute to the success of our executives!
Responsibilities
- Manage and coordinate executive schedules
- Prepare and organize meetings and events
- Screen and direct phone calls and distribute correspondence
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Make travel arrangements and reservations
- Handle confidential information with discretion
- Assist in the preparation of reports and presentations
- Provide administrative support to executives as needed
- Manage office supplies and equipment
- Perform general office duties such as photocopying, faxing, and filing
Requirement
- Bachelor's degree in Business Administration or related field
- Minimum of 3 years experience as an executive secretary
- Proficient in Microsoft Office Suite
- Excellent communication and interpersonal skills
- Ability to multitask and prioritize tasks
- Strong attention to detail
- Ability to maintain confidentiality
- Knowledge of office management systems and procedures
- Excellent organizational and time management skills
- Professional attitude and appearance
Skills
- Time management
- Organizational skills
- Communication skills
- Computer proficiency
- Interpersonal skills
- Attention to detail
- Problem-solving skills
- Confidentiality
- Adaptability
- Teamwork