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Resources
Products
AI JOB AD
Create compelling job ads in seconds with AI-powered assistance.
AI JOB FOLDER
Automate your candidate screening and folder management.
CAREER PAGE
Build your personalized career page with strong company branding to attract candidates and manage your job vacancy.
AJOBTHING REVIEW
Explore what employers love about AJobThing recruitment platform for fast & successful hiring
AJOBTHING CARE
Get dedicated after-sales support, hiring guidance, and personalized assistance to ensure your recruitment success.
PARTNERSHIP
Collaborate with us to achieve mutual success and reach a wider audience.
Secretary Job Description
The Secretary provides essential administrative support to ensure the efficient operation of the office. This role requires excellent organizational skills and the ability to handle multiple tasks simultaneously.
Use this Secretary job description template to attract proactive candidates who can contribute to your team’s success. Feel free to modify the responsibilities and qualifications based on your office requirements.
Secretary Responsibilities Include:
- Answering phone calls and redirecting them when necessary
- Managing the daily schedule of the office
- Organizing and maintaining files and records
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Job Brief
We are looking for a reliable Secretary to join our organization and assist with various administrative tasks. In this role, you will manage schedules, prepare correspondence, and ensure the smooth operation of daily office activities.
Your strong communication skills will enable you to interact effectively with team members and external stakeholders. You will also play a crucial role in organizing meetings and taking minutes, ensuring that important information is documented accurately.
If you are detail-oriented, organized, and passionate about supporting teamwork, we’d love to have you on board. This position offers an excellent opportunity to contribute to a dynamic office environment.
Join our team and help us create a welcoming and efficient workplace!
Responsibilities
- Answering phone calls and redirecting them when necessary
- Managing the daily schedule of the office
- Organizing and maintaining files and records
- Assisting in the preparation of reports and presentations
- Greeting visitors and directing them to the appropriate person
- Handling incoming and outgoing correspondence
- Making travel arrangements and booking accommodations
- Assisting with office supply orders and inventory management
- Providing administrative support to the team as needed
- Ensuring the office runs smoothly and efficiently
Requirement
- Excellent organizational skills
- Proficiency in MS Office Suite
- Strong communication skills
- Ability to multitask and prioritize
- Attention to detail
- Previous experience as a secretary or administrative assistant
- Knowledge of office management systems and procedures
- Ability to work independently and as part of a team
- High school diploma or equivalent
- Fluency in English and Malay
Skills
- Time management
- Attention to detail
- Organization
- Communication skills
- Computer proficiency
- Customer service
- Problem-solving
- Teamwork
- Adaptability
- Confidentiality