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Products
JOB AD
Hire INSTANTLY with AI and get highly relevant candidates in 72 hours
CAREER PAGE
Build your personalized career page with strong company branding to attract candidates and manage your job vacancy.
AJOBTHING REVIEW
Explore what employers love about AJobThing recruitment platform for fast & successful hiring
Secretary Job Description
The Secretary provides essential administrative support to ensure the efficient operation of the office. This role requires excellent organizational skills and the ability to handle multiple tasks simultaneously.
Use this Secretary job description template to attract proactive candidates who can contribute to your team’s success. Feel free to modify the responsibilities and qualifications based on your office requirements.
Secretary Responsibilities Include:
- Answer phone calls and redirect them when necessary
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Prepare and disseminate correspondence, memos, and forms
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Job Brief
We are looking for a reliable Secretary to join our organization and assist with various administrative tasks. In this role, you will manage schedules, prepare correspondence, and ensure the smooth operation of daily office activities.
Your strong communication skills will enable you to interact effectively with team members and external stakeholders. You will also play a crucial role in organizing meetings and taking minutes, ensuring that important information is documented accurately.
If you are detail-oriented, organized, and passionate about supporting teamwork, we’d love to have you on board. This position offers an excellent opportunity to contribute to a dynamic office environment.
Join our team and help us create a welcoming and efficient workplace!
Responsibilities
- Answer phone calls and redirect them when necessary
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Prepare and disseminate correspondence, memos, and forms
- File and update contact information of employees, customers, suppliers, and external partners
- Support and facilitate the completion of regular reports
- Develop and maintain a filing system
- Check frequently the levels of office supplies and place appropriate orders
- Make travel arrangements
- Document expenses and hand in reports
- Undertake occasional receptionist duties
Requirement
- Proven work experience as a Secretary or Administrative Assistant
- Proficiency in Microsoft Office Suite
- Excellent written and verbal communication skills
- Strong organizational and time-management skills
- Attention to detail and problem-solving skills
- Ability to multitask and prioritize tasks
- Knowledge of office management systems and procedures
- Discretion and confidentiality
- High school diploma or equivalent
- Additional certification in Office Management is a plus
Skills
- Time management
- Communication skills
- Computer skills
- Organizational skills
- Attention to detail
- Problem-solving skills
- Multitasking abilities
- Confidentiality
- Customer service orientation
- Teamwork skills