How To Apply Work Visa in Malaysia 2025: A Guide for Employers

Malaysia is a popular place for foreign workers because of its growing economy and opportunities.

If you want to hire foreign employees, they will need a work visa to work legally in Malaysia.

As an employer, it’s important to understand how the work visa process works.

In this guide, we’ll explain the types of work visas in Malaysia, how to apply, and how to renew them. Let’s get started!

What is a Work Visa in Malaysia?

A work visa in Malaysia is an official permit that allows foreign nationals to work legally within the country.

These visas do not just grant entry permission but also give foreigners permission to live and work for a specific period under regulated conditions.

Malaysia’s immigration policies aim to balance bringing in skilled foreign workers while protecting job opportunities for local citizens.

Employers need to follow a clear process to hire foreign workers legally and comply with local labor laws.

Types of Work Visas in Malaysia

Malaysia offers several types of work visas, each tailored to different employment needs and durations. Let’s explore them in detail:

1. Employment Pass (EP)

The Employment Pass is one of the most popular work visas for professionals.

It is made for skilled foreign workers taking on managerial, executive, or technical roles.

The EP is further divided into three categories:

Category I: For highly skilled professionals earning over RM10,000 monthly, with contracts of up to 5 years. This pass also allows dependants and domestic helpers to join the pass holder.
Category II: For mid-level professionals earning between RM5,000 and RM9,999 monthly, with contracts of up to 2 years. Dependants can accompany the pass holder.
Category III: For skilled workers earning between RM3,000 and RM4,999 monthly, with contracts lasting up to 12 months. Dependants are not allowed and the pass can be renewed twice.

Eligibility requirements include relevant qualifications, work experience, and employer approval from the Expatriate Committee.

Employers must handle the application and renewal process through the Expatriate Services Division (ESD).

2. Professional Visit Pass (PVP)

The Professional Visit Pass is ideal for foreign workers employed by overseas companies but temporarily working in Malaysia.

Roles such as guest lecturers, consultants, or international performers fall under this category. The PVP is valid for up to 12 months and is non-renewable.

Employers must sponsor the application and employees remain on the payroll of their foreign employers.

3. Temporary Employment Pass (TEP)

The Temporary Employment Pass(TEP) applies to unskilled or semi-skilled workers in sectors like agriculture, manufacturing, and construction.

This pass is valid for up to two years and includes:

Foreign Worker TEP: For unskilled or semi-skilled roles.
Foreign Domestic Helper (FDH) TEP: Issued to female workers for domestic roles.

Applicants must meet strict criteria, including age limits (18–45 years) and nationality restrictions.

4. Spouse Pass

Spouses of Employment Pass holders can apply for a Spouse Pass to live in Malaysia.

To work, however, they need a separate work visa, such as an EP or PVP, tied to a Malaysian employer's sponsorship.

To apply for a Spouse Pass, you’ll need:

Translated marriage certificate (English or Malay)
EP holder’s documents (copy of passports, visa, and employment contract)
Spouse’s valid passport (minimum 6 months) and passport-sized photo.
Some proof of relationships between EP holder and spouse, such as joint bank statements, rental agreements, or utility bills.
Completed Spouse Pass application form.

Once you have these on your end, apply through the Expatriate Services Division (ESD) portal and follow the process.

Once it is approved, the Spouse Pass is stamped in the applicant’s passport.

Eligibility Requirements for Work Visas

To qualify for a work visa in Malaysia, foreign workers and their employers must meet specific conditions:

1. Employees

Relevant qualifications (diplomas, degrees, or academic certificates) and work experience match the job role.
A job offer from a Malaysian company.
Salaries meet the minimum requirements for the visa type (e.g., RM3,000 for EP Category III).

2. Employers

Must be registered with the Companies Commission of Malaysia (SSM).
Approval from the Expatriate Committee or quota allocation from the Ministry of Human Resources (for TEP).
Submission of all required documents, including the company profile and financial records.

Work Visa Application Process

The process of applying for a work visa involves collaboration between the employer and employee:

1. Employer’s Role

Employers need to start the process by registering with the Expatriate Services Division (ESD).

They must submit important documents, including the company profile, financial records, and job descriptions.

For certain types of visas, employers may also need to get quota approval.

2. Employee’s Role

Employees need to provide personal documents, including a valid passport, resume, academic certificates, and medical examination reports.

After arriving in Malaysia, they must complete a health screening at a FOMEMA-approved clinic.

A security clearance also required using their country rules.

Processing Time and Costs

Processing times and costs of the visas depend on the visa type and category:

Employment Pass: 1–3 months (Category I), around 1 month (Category II), 2–4 weeks (Category III).
Professional Visit Pass: 2–4 weeks.
Temporary Employment Pass: Up to 1 month.

Typical costs include:

Employment Pass: RM2,000 for application.
Dependant Pass: RM500.
Other costs include medical check-ups, visa fees, and administrative charges.

Work Visa Duration and Extensions

Malaysia’s work visas come with varying durations depending on the type of visa and the category under which it is issued. So, how long work visas are valid?

1. Employment Pass (EP)

Category I: Valid for up to 5 years, catering to highly skilled professionals with long-term employment contracts.
Category II: Valid for up to 2 years, designed for mid-level professionals with shorter contracts.
Category III: Valid for up to 12 months, suitable for temporary skilled roles and renewable up to two times.

2. Professional Visit Pass (PVP)

Valid for up to 12 months and non-renewable. This is ideal for temporary assignments where the employee remains on the payroll of their foreign employer.

3. Temporary Employment Pass (TEP)

Valid for up to 2 years, typically issued for unskilled or semi-skilled workers in industries like manufacturing, agriculture, and construction.

How to Extend Employee's Visa

For employers, pay attention to your employees’ visa period.

Renewals should begin 3 months before the visa’s expiration to avoid disruptions.

When it nears the end, follow up with the employee about their visa criteria (such as salary and job role requirements) and help them to extend the visa.

Prepare updated documents including the employee’s new contract, medical report, and valid passport. Employers may also provide company documents like quota approvals.
Submit the renewal application via the Expatriate Services Division (ESD) or directly with the Immigration Department at least 3–6 months before the visa expires.
Employers cover renewal costs, including processing, medical, and administrative fees.

FAQ

How can HR get a work visa for employees in Malaysia?

HR must apply through the Expatriate Services Division (ESD) or relevant agencies. To secure approval, they must prepare documents such as job descriptions, employee contracts, and company profiles.

How many types of work visas are there in Malaysia?

Malaysia offers four main work visas: Employment Pass, Professional Visit Pass, Temporary Employment Pass, and Student Pass (limited work eligibility).

How can a foreigner able to apply for a job in Malaysia?

Foreigners need a valid job offer from a Malaysian employer. The employer applies for the work visa on their behalf, including submitting documents and obtaining approval.

In closing, as an employer, pay close attention to the validity of your employees’ visas.

Be proactive in preparing all the necessary documents for applying or renewing work visas.

Submit them on time to keep things running smoothly and avoid any unwanted issues.

Wishing you a smooth and successful process for your employees’ work visa applications!

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