10 Best Payroll Systems for Employers in Malaysia (2025)

Managing payroll efficiently is crucial for any business in Malaysia.

With constantly evolving tax regulations and statutory requirements, choosing the right payroll system can help businesses stay compliant while saving time and reducing errors.

If you’re an employer looking for the best payroll system in Malaysia in 2025, we’ve compiled a list of the top 10 payroll software solutions.

These platforms offer automation, compliance with local laws, and integration with HR systems to streamline payroll processing.

1. Employment Hero Payroll

Employment Hero is a cloud-based payroll and HR software trusted by over 300,000 businesses worldwide.

It helps businesses automate payroll calculations, manage statutory deductions (EPF, SOCSO, LHDN), and ensure compliance with Malaysian labour laws.

Pricing: Starts at RM 8/employee/month (minimum base fee of RM 50/month). Custom plans for enterprises.

Key Features:

Auto-updates for MoHR, LHDN, EPF/KWSP compliance
Time tracking and rostering
Bulk pay rate adjustments
Employee self-service portal
14-day free trial (no credit card required)

2. Kakitangan

Kakitangan is a Malaysian-based payroll system designed for SMEs. It offers a user-friendly interface with features that simplify payroll, leave, and claims management.

Pricing: RM 30/month for up to 10 employees + RM 3/additional employee.

Key Features:

E-Payroll, E-Leave, E-Claim, and E-Attendance
Cloud-based system with real-time access
Online consultation with HR experts
7-day free trial for new users

3. HR2000

HR2000 has been serving Malaysian businesses since 1999, offering payroll and HR software that caters to both small and large enterprises.

Their i-Payroll is a web-based system, while QuickPay is a Windows-based alternative.

Pricing: Starts at RM 100/month for up to 20 employees + RM 5/additional employee.

Key Features:

Supports over 50 bank formats for salary payments
Employee self-service portal for leave and claims
Automated government compliance reports
Free demo upon request

4. Info-Tech

Info-Tech has been a trusted payroll provider in Malaysia since 1996. The software integrates HR functions, making payroll processing seamless and efficient.

Pricing: Custom pricing starting at RM 150/month for SMEs.

Key Features:

Direct submission to EPF and LHDN
Integrated leave, claims, and attendance management
Over 50 customizable payroll reports
30-day money-back guarantee

5. SQL Payroll

SQL Payroll is widely used by Malaysian businesses, offering powerful payroll processing capabilities along with its accounting software.

Pricing: Subscription plans from RM 120/month (up to 30 employees).

Key Features:

Secure payslip access with password encryption
Auto-calculation of EPF, SOCSO, and tax contributions
E-submission to Malaysian banks
One-month free trial for new businesses

6. PayrollPanda

PayrollPanda is a cloud-based payroll software designed for Malaysian SMEs. It’s known for its easy-to-use interface and compliance with local statutory regulations.

Pricing: Free for up to 5 employees; paid plans start at RM 29/month.

Key Features:

E-Leave and e-Claims integration
Automated salary and tax calculations
HRDF-claimable support
Unlimited free trial (no employee limit)

7. HR2eazy

HR2eazy provides payroll and HR solutions tailored to businesses in Malaysia. It offers features that cater to various industries with different pay structures.

Pricing: RM 4.50/employee/month (minimum RM 45/month).

Key Features:

Employee self-service portal
Multi-language support (English, Malay, Tamil, Mandarin)
Compliance with EPF, SOCSO, and LHDN
15-day free access for first-time users

8. Swingvy

Swingvy is a modern HR and payroll platform that simplifies payroll processing for Malaysian businesses.

It ensures compliance with local regulations while offering seamless integrations with other HR functions.

Pricing: Starts at RM 99/month for up to 20 employees + RM 7/additional employee.

Key Features:

One-click payroll processing
Integration with HR and time tracking systems
Automated payslip generation
Free forever plan for startups (<5 employees)

9. JustPayroll

JustPayroll is an emerging payroll software in Malaysia, offering businesses a simplified approach to salary and tax management.

Pricing: RM 50/month for up to 15 employees + RM 3/additional employee.

Key Features:

Customizable payroll processing
Direct integration with statutory bodies
Secure cloud-based system
Demo available with personalized onboarding

10. Talenox

Talenox is a cloud-based HR and payroll system designed for growing businesses. It ensures that payroll is processed efficiently while staying compliant with Malaysian regulations.

Pricing: RM 10/employee/month (minimum RM 60/month).

Key Features:

Automatic statutory deductions (EPF, SOCSO, LHDN)
Multi-country payroll management
Time tracking and leave management integration
21-day free trial with full feature access

How to Choose the Best Payroll Software in Malaysia

Before selecting a payroll system, consider these factors:

1. Compliance with Malaysian Regulations

Ensure that the payroll software automatically updates to reflect changes in local labour laws, tax rates, and statutory contributions.

2. HR and Payroll Integrations

A good payroll system should seamlessly integrate with your existing HR software to minimize manual data entry and reduce errors.

3. Pricing and Cost

Compare different pricing plans and hidden costs. Choose software that fits your business budget while offering essential features.

4. Ease of Use

Select a payroll solution with an intuitive interface and easy setup process. A user-friendly system saves time and reduces the learning curve.

5. Automation Features

Look for payroll software that offers automated salary calculations, tax filings, and payslip generation to reduce manual work and increase accuracy.

6. Employee Self-Service Portal

A payroll system with a self-service portal allows employees to access their payslips, submit leave requests, and manage personal details without burdening HR.

7. Scalability

Choose a payroll system that can scale with your business growth. Whether you’re a small startup or a growing enterprise, the system should support your evolving needs.

8. Customer Support

Reliable customer support is crucial for resolving payroll issues quickly. Ensure the provider offers local support and multiple communication channels.

Before making a decision, assess your company’s payroll requirements and test out free trials or demos where available.

Investing in the right payroll software will save time, reduce administrative workload, and help you manage payroll with confidence in 2025.

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