How To Check Income Tax Number (TIN) For Employers

Are you struggling to find your company’s Tax Identification Number (TIN)?

You’re not alone. Many employers overlook this small but crucial detail until tax season arrives.

The TIN is essential for LHDN to identify your business for tax purposes, including payroll deductions and corporate tax filings.

In this article, we’ll walk you through how to check your income tax number using simple steps, whether online through MyTax, via HASiL’s live chat, or even in person at an LHDN office.

How to Check for the Income Tax Number in Malaysia

If you’ve registered as an employer with LHDN, you’ll have a TIN assigned to your business.

If you’re unsure of your number or need to verify it, there are several methods available—both online and offline.

1. Check Income Tax Number Online through MyTax Website

The MyTax website is the quickest and easiest way to check your TIN. Here’s how you can do it:

Step 1: Visit the MyTax Portal.
Step 2: Click on the 'e-Daftar' option, which will take you to the registration and search page.

Step 3: Fill in the required details, including your business registration number or relevant identification number.
Step 4: Click on 'Search' or ‘Cari’ to view the results.

If your business is registered, the system will display your Income Tax Number (TIN) along with the registered LHDN branch.

If the system shows that no number is found, it likely means you haven’t registered yet, and you’ll need to do so through the same portal.

2. Check Income Tax Number via HASiL Live Chat

For real-time assistance, you can use the HASiL Live Chat feature available on the MyTax website.

This option is useful if you prefer speaking with a representative who can guide you through the process.

Simply go to the MyTax website, access the Live Chat section, and provide your business details.

A customer service officer will verify your information and provide your TIN if your business is registered.

3. Contacting the HASiL Care Line

If you prefer speaking to someone directly, you can call the HASiL Care Line at:

Within Malaysia: +603-8911 1000
Overseas: +603-8911 1100

When calling, be prepared to provide details such as your business registration number, company name, and other verification information.

This method is particularly helpful if you encounter issues with online systems.

4. Submitting Customer Feedback Form

Another method is to submit a Customer Feedback Form via the MyTax website:

Visit the Customer Feedback section on the MyTax portal.
Select “Enquiry” and choose “Employer Taxation” as the category.
Fill in the required information, including your business registration details.
Submit the form, and LHDN will respond to your inquiry with your Income Tax Number.

This option might take a little longer than the live chat or phone call but is effective if you prefer written communication.

5. Checking at the Nearest HASiL Office

For those who prefer face-to-face interactions, you can visit the nearest HASiL (LHDN) office. Bring the following documents:

A copy of your business registration certificate (SSM Form 9/24/49).
Your IC (Identification Card) or passport if you’re the business owner.
Any other relevant documents related to your business tax matters.

At the HASiL office, an officer will assist you in retrieving your company’s TIN.

It is particularly useful if you have complex tax issues that need clarification beyond just checking your tax number.

What Happens If You Don’t Have an Income Tax Number?

Not having a TIN as an employer in Malaysia can lead to serious consequences. Without this number:

You can’t make proper tax deductions (PCB) for your employees. This could result in penalties for failing to comply with tax regulations.
Your business could face legal penalties. Under Malaysian tax law, failing to register for a TIN when required can lead to fines ranging from RM200 to RM20,000, or even imprisonment for up to six months.
Difficulty in handling employee tax matters. Employees rely on their employers to deduct and remit their income taxes. Without a TIN, this process becomes impossible, which could affect your staff’s financial records and cause unnecessary disputes.

Do You Need to Register for a TIN?

Yes, you do. As an employer, you must register for a TIN if you:

Are paying salaries to employees.
Are responsible for making monthly tax deductions (PCB).
Run a business that generates taxable income in Malaysia.

Registration is simple. You can do it online through the MyTax portal or visit an LHDN office in person as explained above.

You’ll need to provide basic business information, such as your company registration number and business address.

Why Is It Important to Register for A TIN?

Registering for a TIN isn’t just a legal requirement, but it’s also critical for smooth business operations. Here’s why:

For Payroll Management: You can’t deduct employee taxes without a TIN. Failing to do so correctly may result in audits or fines.
For Tax Filing: A TIN is required for submitting corporate income tax returns, even if your business is not making a profit.
For Business Transactions: Government tenders, contracts, and financial transactions often require proof of tax compliance, which includes having a valid TIN.

Your Responsibility to Check Income Tax Number and Perform E-Filing

The employer is responsible for verifying that your TIN is active and correct. Not just avoiding penalties, it also helps to keep your business operations smooth.

You’ll need your TIN to:

Deduct and remit Potongan Cukai Bulanan (PCB) for your employees.
Submit your company’s annual tax filings through the e-Filing system.
Comply with Malaysian tax laws to avoid legal complications.

Regularly checking your TIN status, especially if there have been changes in your company’s structure, helps you stay on top of your tax obligations.

FAQ

How to find the company tax registration number in Malaysia?

You can find your company’s tax registration number by visiting the MyTax website and using the e-Daftar feature. Enter your business registration number to retrieve your TIN.

How to check income tax?

For both individuals and businesses, you can check your income tax status through the MyTax portal. Log in to your account to view tax filings, payment history, and outstanding balances.

What is the PCB number in Malaysia?

PCB (Potongan Cukai Bulanan) is the monthly tax deduction number used for employee income tax deductions. It’s linked to the employer’s TIN and is essential for payroll management.

What is company income tax in Malaysia?

Company income tax is the tax imposed on businesses based on their profits. The current rate is 24%, and companies must file annual tax returns with LHDN.

Now that you know how to check your income tax number as an employer, make it part of your regular business routine.

Whether you’re preparing for tax season, onboarding new employees, or reviewing payroll, your TIN is crucial.

If you haven’t checked it recently, log in to MyTax or contact HASiL today. Staying proactive can save you from unnecessary stress and potential penalties.

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