e-Penyata Gaji JANM: Online Salary Slip Checking for Malaysia Civil Servants

A penyata gaji or salary statement is an official document provided by employers to employees, detailing their earnings, deductions, and net salary for a particular period.

Traditionally, employers issue printed salary slips, but with digital transformation, slip gaji online has become a standard practice.

e-Statement of Salary (ePenyata) is an electronic version of the traditional salary slip, allowing employees to check and download their monthly payslip anytime and anywhere.

This method provides greater convenience, security, and accessibility compared to printed statements.

For Malaysian employers and employees, the JANM ePayslip system by Jabatan Akauntan Negara Malaysia (JANM) is widely used by government staff to access their salary slips online.

Many private companies also implement their own ePenyata systems.

Salary Adjustment for Civil Servants 2025

On 16 August 2024, the Prime Minister of Malaysia, Datuk Seri Anwar Ibrahim announced the readjustment of civil servant salaries for the year 2025.

This adjustment will go through two phases with phase 1 being carried out in December 2024 and phase 2 in January 2026.

The recent salary adjustment for Malaysian civil servants includes:

A 15% increase for executive and professional management officers.
A 7% increase for senior management officers.

What is e-Payslip JANM?

The e-Payslip (e-Penyata Gaji) system is an online platform managed by the Accountant General's Department of Malaysia (JANM) that allows federal civil servants to check, access, and print their salary slips easily and quickly.

This portal facilitates various administrative processes, such as applying for loans, submitting documents for children's school enrollment, and applying for financial assistance.

The online payslip system also helps save time and costs while improving efficiency in salary management.

For private sector employees, it is advisable to contribute to the Employment Insurance Scheme (EIS) by PERKESO, which provides various financial aids, including ERP programs and wage subsidies.

New Security Features in e-Payslip JANM

JANM has introduced new security features to enhance the e-Payslip system:

Mandatory password reset for all users upon their first login.
Stronger password requirements for increased security.
Captcha verification for password recovery.
Watermarking on monthly salary slips.
Login restrictions after three failed attempts (users must click 'Forgot Password' to reset access).
If users do not receive a temporary password during a reset, they should email epayslip@anm.gov.my.
ePayslip JANM Mobile App with the latest security controls, available since December 2022.

New Password Requirements

Users facing difficulties in resetting their passwords should follow these guidelines:

Password length: 8-12 characters
Must contain at least one uppercase letter
Must contain at least one lowercase letter
Must contain at least one number
Must contain at least one special character (@$!%*?&)
Example: P@ssword1234

How to Check e-Payslip Online

Follow these steps to check your salary slip online:

1. Visit the e-Payslip Website

Go to the official website: e-Penyata Gaji Portal

2. Register as a New User

For first-time users, click on “First Time Registering” (in blue text) to sign up.

3. Fill in Required Information

Enter the necessary details in the provided fields and click OK. Ensure that all details are correct before proceeding.

4. Log in to the System

Enter your ID number (NRIC/Passport/Other Valid ID Code) and password, then click Login.

5. Update Your Profile

Before downloading your salary slip, update your profile by entering your phone number and email address. This is crucial for password recovery.

6. Download Your Salary Slip

Once logged in and profile updated, go to the “Self” submenu to download either:

Monthly Salary Slip: Select Year & Month, click Search, and choose from the displayed list.
Annual Income Statement: Click Annual Income Statement under the Self submenu, select the relevant year, and download the statement.

Users can then print or save the salary slip for future reference.

Information Displayed on the e-Payslip

The e-Payslip provides detailed salary breakdowns, including:

1. Total Earnings

Basic salary
Fixed and temporary allowances
Back pay adjustments (if applicable)

2. Total Deductions

Income tax
Biro Angkasa deductions
Insurance payments
Housing loan deductions (government/bank)

3. Net Salary

This is the total earnings after all deductions have been applied. If applicable, any separate cash payments will also be indicated.

ePayslip JANM Mobile App

Users are encouraged to download the ePayslip JANM Mobile App for easier access. The app is compatible with:

Android devices (Version 4.4 and above)
iOS devices (Version 11 and above)

App Features

The mobile version offers four key functions for federal civil servants:

Downloading monthly salary slips and annual income statements.
Updating user profiles (email and phone number only).
Submitting feedback to JANM regarding system or salary concerns.
Generating salary statements for loan applications.

Important Reminders

The system stores salary slips for 18 months, annual income statements for 7 years, and payroll center reports for 4 months only.
Users must download and save their documents for future use, as older records will be automatically deleted.

Contact Information for e-Payslip Assistance

For technical issues or inquiries, users can contact JANM at:

Email: epayslip@anm.gov.my (Include full name, NRIC number, salary number, department code, and payroll center code.). Phone: 03-8882 1000

By following these steps, civil servants in Malaysia can efficiently manage their payroll records through the e-Payslip system, ensuring smooth and secure access to their financial information.

Source: https://ecentral.my/

FAQs

Where to find pay slips?

You can check your penyata gaji via your employer’s HR system or through ePenyata platforms like JANM ePayslip for government staff.

If employers don't have a pay slip, what do you use?

Employees can request a salary verification letter from HR or use bank statements showing salary deposits.

Are pay slips confidential?

Yes, salary slips contain sensitive personal data and should only be accessed by the employee and authorized personnel.

What does a pay slip mean?

A payslip is a detailed document issued by employers outlining an employee's salary breakdown, deductions, and net pay.

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