20 Ramadan Event Ideas for HR to Celebrate at Work in 2025

With more than half of Malaysia’s population being Muslim, Ramadan is a major cultural event that affects daily life, including the workplace.

Employers who recognize and support their employees during this holy month can foster stronger relationships, boost morale, and create a more inclusive work environment.

This can be done by organizing Ramadan-friendly activities. Here we share some employee events during Ramadan in the office that you can use in yours. Read the ideas below.

1. Ramadan Iftar Gathering

Iftar is the meal that Muslims eat to break their fast at sunset.

Hosting an Iftar gathering at the office or in a restaurant provides an opportunity for employees to come together, share a meal, and strengthen their connections.

It also allows non-Muslim employees to learn about Ramadan and take part in the experience.

To make the event more meaningful:

Invite employees' families to join.
Offer a variety of food options, including light and nutritious choices for breaking fast.
Have a short speech from the leadership team to appreciate employees' efforts during Ramadan.

2. Suhoor Meal Box Distribution

Suhoor is the pre-dawn meal that is consumed before the fasting period begins.

Night shift employees may struggle to find proper meals before they start their fast.

To support these workers, employers can provide Suhoor meal boxes to help them have nutritious food before sunrise.

The suhoor meal boxes can include dates and fruits for natural energy, nasi lemak or bread with protein-rich food like eggs or chicken, and hydrating drinks such as water or milk.

This simple act of care can help employees stay healthy and feel valued during Ramadan.

3. Charity & Donation Campaign

Ramadan is a time of giving, and many employees may want to contribute to those in need.

Companies can organize charity initiatives to encourage employees to donate to underprivileged communities.

Ideas for a workplace charity drive:

Set up a donation box for encouraging employees to bring in gently used clothes, or household essentials for those in need.
Organize a company-sponsored volunteer day where employees can help at a shelter, food bank, or community center.
Work with local charities to distribute aid to orphanages, elderly homes, or low-income families.

4. Food Distribution for the Needy

In addition to office donations, companies can actively engage in giving back to the community.

Organizing a food distribution event enables employees to contribute directly by distributing meals to underserved groups.

Ways to organize this initiative:

Partner with NGOs or community groups that distribute food to homeless individuals or low-income families.
Arrange for employees to volunteer at a soup kitchen or a food bank.
Prepare care packages with essential food items like rice, canned goods, and cooking oil

5. Spiritual Talks & Motivational Sessions

Ramadan is a time of reflection and self-improvement.

Invite guest speakers to give talks about personal growth, motivation, and work-life balance.

These talks provide employees with valuable insights and motivation during the holy month.

Topics that can be covered are the importance of gratitude and patience during Ramadan, how to stay productive while fasting, Islamic values in professional life, etc.

6. Quran Recitation & Tadarus Sessions

For employees who want to deepen their religious practice, companies can arrange group Quran recitation (Tadarus) sessions.

These sessions can take place during lunch breaks or after work.

To make it convenient:

Allocate a quiet space for reading and reflection.
Allow employees to participate voluntarily.
Provide access to Quran copies or online reading materials.

This initiative fosters a sense of spiritual connection and allows employees to share their Ramadan experience with colleagues.

7. Workplace Prayer & Reflection Space

During Ramadan, employees may need a quiet space for prayer.

If the office does not have a dedicated prayer room, employers can create one by setting up a clean and comfortable area for prayers.

A prayer space should have prayer mats and a small shelf for Islamic books, a quiet environment with minimal distractions, and a timetable for prayer times displayed.

8. Flexible Working Hours & Remote Work Option

Fasting employees may experience lower energy levels, especially in the afternoon.

Allowing flexible working hours or remote work options can help them manage their workload better.

Let employees start work earlier so they can finish earlier. On selected days, employees can also work from home.

Companies also can reduce long meetings and schedule important discussions in the morning.

9. Ramadan-Themed Team Building Activities

Team-building activities can be adapted to reflect the values of Ramadan.

Employers can organize activities that encourage teamwork, gratitude, and kindness.

Examples include:

Ramadan trivia quiz about Islamic traditions.
Appreciation board where employees can leave positive messages for each other.
Collaborative cooking challenge where teams prepare simple Ramadan meals.

10. Healthy Eating Awareness During Ramadan

Fasting for long hours requires proper nutrition.

Employers can organize wellness talks or share educational content about healthy eating during Ramadan.

Some topics that can be covered are about best foods to eat for Suhoor and Iftar, how to stay hydrated while fasting, how to manage energy levels throughout the workday, etc.

11. Ramadan Charity Bazaar

A charity bazaar allows employees to sell homemade goods, food, or handicrafts, with proceeds donated to charity.

Invite employees to set up small stalls and encourage participation from local vendors, even from the employees. From the sales, allocate the sales to a charity.

12. Iftar with the Leadership Team

Iftar gatherings are a great way to bring employees together, but an Iftar with senior management makes it even more meaningful.

Employees have a chance to connect with leadership in an informal setting. The goal is to foster better communication and stronger workplace relationships.

To arrange this event, choose a venue that accommodates all attendees comfortably.

Then, invite employees from different departments to join the leadership team for Iftar.

When the event starts, give time for the leaders to share words of appreciation and Ramadan reflections.

Employees can also share their experiences and ask questions to the leaders in a relaxed setting.

13. Volunteering at Soup Kitchens & Orphanages

Volunteering can be a way for a time to give back in Ramadan moment. Employees can help the less fortunate in a meaningful way.

Organize volunteer programs where employees contribute their time and energy to social causes.

Look for partners with local soup kitchens, orphanages, or shelters and schedule volunteer sessions.

Or if the management chooses to do it in-house, provide resources such as food supplies or care packages for those in need.

Don’t forget to allow employees to take time off work to participate in community service.

14. Zakat Contribution & Awareness Program

Zakat is an essential aspect of Ramadan where Muslims give a portion of their wealth to those in need.

Many employees may have questions about how to calculate Zakat and where to contribute.

Companies can support employees by:

Inviting financial experts or religious scholars to explain the principles of Zakat.
Offering guidance on how employees can contribute through workplace donation programs.
Providing information on reputable charities and organizations that accept Zakat.

15. Employee Wellness & Mental Health Support

Fasting for long hours can be physically and emotionally challenging, especially for employees balancing work responsibilities.

Companies can support employee well-being by providing wellness programs during Ramadan.

Examples of the initiatives are:

Relaxation and stress management workshops.
Short mindfulness or meditation sessions during lunch breaks.
Give hydration and nutrition tips to help employees maintain their energy levels.

These wellness activities can help employees manage stress, stay productive, and maintain good mental health throughout Ramadan.

16. Gratitude & Appreciation Initiatives

Ramadan is a time of reflection and gratitude plays a key role in this period.

Employers can create a workplace culture that encourages appreciation among employees.

Set up a “Wall of Appreciation” where employees can leave notes of gratitude for their colleagues.

Additionally, managers can thank personally to the employees for their contributions.

For the end of the gratitude and appreciation event, organize a small recognition ceremony to acknowledge employees’ hard work.

17. Traditional Ramadan Games & Quiz

Adding a fun element to workplace activities can keep employees engaged during Ramadan.

Cretae a Ramadan-themed quiz or game session can be a way to educate employees about Islamic traditions or company visions/missions while promoting team bonding.

The topic can include Ramadan traditions, history, and cultural practices.

Those who win the quiz can get a prize that can be useful for their Iftar, Suhoor, or any other activities related to Ramadan.

Other than trivia quizzes, companies can arrange a “Ramadan Bingo” or scavenger hunt with faith-based or cultural themes.

18. Eid Card & Gift Exchange

To strengthen workplace relationships and spread festive joy, organizing an Eid card or small gift exchange can be a way to bring employees together.

Set a budget to keep it fair and affordable for everyone.

Then, draw the employee's name for a “Secret Eid” gift exchange.

Set also the exchange gift or Eid card date and encourage employees to give personalized gifts or handwritten cards to make the exchange more meaningful.

19. Ramadan-Themed Office Decorations

Do not neglect the power of decoration. Creating a festive atmosphere in the workplace helps employees feel more connected to the spirit of Ramadan.

Simple decorations can brighten up the office and make it a welcoming space for everyone.

Some ways to decorate the office:

Hang up Ramadan lanterns, banners, or fairy lights.
Set up a Ramadan notice board with daily fasting times, motivational quotes, and well-wishes.
Create a small reflection corner with books and Islamic-themed decorations.

20. Eid Celebration & Employee Appreciation

As Ramadan comes to an end, celebrating Eid at the workplace is a great way to show appreciation for employees’ hard work and dedication.

This can be done through a small office gathering or a formal event.

Examples of the events are:

Arrange a festive lunch or buffet for employees.
Offer special Eid greetings from the leadership team.
Recognize employees’ contributions with small appreciation gifts or bonuses.

Tips for HR Organizing Ramadan Events at Work

Organizing Ramadan events at work requires careful planning to make them meaningful, inclusive, and respectful.

HR teams play an important role in arranging activities that support employees while following company policies and budget limits. Pay attention to some key points below:

1. Creating an Inclusive and Engaging Environment

Ramadan is mainly observed by Muslim employees, but workplace events should be welcoming to everyone.

Making activities open to all helps foster understanding and teamwork. Here’s how HR can make Ramadan events inclusive:

Let employees know that participation is voluntary and open to all, regardless of religion.
Educate non-Muslim employees about Ramadan to encourage awareness and respect.
Offer different types of activities, such as charity drives or cultural learning sessions, so that everyone can take part in a way that feels comfortable.

2. Managing Costs and Exploring Sponsorships

Ramadan events don’t have to be expensive. A clear budget helps HR teams plan meaningful activities while keeping costs under control.

Some ways to organize events efficiently:

Focus on activities that benefit employees the most, such as Iftar gatherings, wellness talks, or charity drives.
Partner with vendors, restaurants, or community groups that might be willing to sponsor or contribute to events.
Activities like Iftar potlucks or donation campaigns can be team efforts, reducing the financial burden on the company.

With proper planning, HR can arrange meaningful Ramadan events while staying within budget.

3. Respecting Workplace Policies and Cultural Sensitivities

HR must make sure that Ramadan activities follow company policies while respecting employees’ religious and work needs.

Here’s how to create a balanced and professional approach:

Avoid scheduling meetings close to Iftar time, and be considerate when eating in shared spaces.
If possible, set up a quiet area for prayer or allow short breaks for prayers during the workday.
Flexible working hours can help fasting employees stay productive while managing their energy levels.

FAQs

Why should companies organize Ramadan events?

Hosting Ramadan events helps create a welcoming and inclusive workplace. When employees feel valued and respected, it boosts team spirit and morale. These events also give non-Muslim employees a chance to learn about Ramadan as a way to strengthen understanding and teamwork.

How can companies support fasting employees?

Employers can help by adjusting work hours, giving permission for remote work, and avoiding heavy physical tasks for fasting employees. Setting up a quiet prayer area and allowing flexible breaks for Suhoor and Iftar also makes it easier for employees to observe Ramadan.

What are the benefits of flexible work hours during Ramadan?

Employees who are fasting can benefit from flexible hours, allowing them to start and finish work earlier. This flexibility helps them manage their energy levels more effectively, reduce fatigue, and enhance productivity while fasting. Additionally, it supports their overall well-being, making work less stressful during Ramadan.

How can employers make Ramadan more inclusive for non-Muslim employees?

Employers can encourage all employees to participate in activities such as Iftar gatherings, charity drives, and cultural awareness sessions. Providing information about Ramadan fosters respect and understanding, making the workplace more inclusive for everyone.

How to balance productivity and religious observance in the workplace?

To maintain high productivity, employers should schedule important meetings earlier in the day when energy levels are typically higher. It's important to avoid overtime and concentrate on essential tasks. Encouraging employees to communicate their needs and adjust work expectations can help maintain efficiency while also respecting religious practices.

A workplace that embraces cultural and religious diversity benefits from stronger teamwork, mutual respect, and engagement.

Ramadan presents an opportunity for companies to bring employees together, regardless of their background, through team-building activities, charitable programs, and shared experiences.

Investing in these initiatives reinforces company values and promotes inclusivity, making the workplace more welcoming for everyone.

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