How to Write A Good Internship Offer Letter (With Free Templates)

Internship Offer Letter from [Company Name]

Dear [Candidate’s Name],

Congratulations! We are pleased to offer you the position of [Internship Title] in the [Department Name] at [Company Name].

Your internship will commence on [Start Date] and end on [End Date], with a total duration of [number] months. You will be expected to work [number] hours per week, from [start time] to [end time], [specify workdays, e.g. Monday to Friday], at our office located at [Office Address].

This is a paid internship with a monthly allowance of RM [amount], payable on a [monthly/bi-weekly] basis via bank transfer. Please ensure your bank account details are accurate for payment purposes.

During your internship, you will report directly to [Supervisor’s Full Name], [Supervisor’s Position], who can be reached at [Supervisor’s Email / Contact Number]. Your supervisor will guide you on daily assignments, learning objectives, and performance expectations.

Please note that all information, materials, and data obtained during your internship are considered confidential and must not be shared outside the organisation without prior consent. This includes any company documents, client details, or internal project information.

To confirm your acceptance of this offer, please reply to this email or sign and return a copy of this letter by [Acceptance Deadline].

We are excited to have you join our team and look forward to helping you grow through this internship experience.

Sincerely,
[Name]
HR Department, [Company Name]

Internship Offer Letter from [Company Name]

Dear [Candidate’s Name],

We are delighted to offer you the position of [Internship Title] in the [Department Name] at [Company Name].

Your internship will run from [Start Date] to [End Date], with a total duration of [number] months. You will be expected to work approximately [number] hours per week, from [start time] to [end time], [specify workdays, e.g. Monday to Friday], either at our office located at [Office Address] or through [remote/hybrid] arrangements as agreed.

You will report directly to [Supervisor’s Full Name], [Supervisor’s Position], who can be reached at [Supervisor’s Email/Contact Number]. Your supervisor will guide you throughout the internship and provide regular feedback on your progress and performance.

As this is an unpaid internship, there will be no stipend or allowance provided during your placement. However, you will gain practical experience in [mention specific learning areas or project goals, e.g. social media content creation, data analysis, or client research], develop your professional skills, and receive a certificate of completion upon successful conclusion of the internship.

To confirm your acceptance of this offer, please reply to this email or sign and return a copy of this letter by [Acceptance Deadline].

We look forward to welcoming you to the team and helping you gain valuable hands-on experience through this learning opportunity.

Sincerely,
[Name]
HR Department, [Company Name]

Internship Offer Marketing Department at [Company Name]

Dear [Candidate’s Full Name],

We are excited to offer you the position of Marketing Intern in the Marketing Department at [Company Name].

Your internship will begin on [Start Date] and end on [End Date], lasting a total of [number] months. You will work approximately [number] hours per week, from [start time] to [end time], [specify days, e.g. Monday to Friday], at our office in [Office Location].

This internship offers a monthly stipend of RM [amount], payable on a [monthly/bi-weekly] basis via bank transfer. Your direct supervisor will be [Supervisor’s Name], [Supervisor’s Position], who can be reached at [Supervisor’s Email / Contact Number].

During your internship, you will assist with marketing campaigns, social media scheduling, content creation, and performance analysis. You will also gain hands-on exposure to digital marketing tools and analytics.

Please note that all company data, marketing strategies, and client information are considered confidential and must not be shared outside the organisation without prior written consent.

To confirm your acceptance, please reply to this email or sign and return a copy of this letter by [Acceptance Deadline].

We look forward to welcoming you to our team and helping you grow in your marketing career.

Best regards,

[HR or Hiring Manager’s Name]
Human Resources Department
[Company Name]
[Company Contact Information]

Internship Offer Human Resources Department at [Company Name]

Dear [Candidate’s Full Name],

Congratulations! We are delighted to give an offer to you for the position of Human Resources Intern in the HR Department at [Company Name].

Your internship will start on [Start Date] and conclude on [End Date], for a total duration of [number] months. You will be expected to work [number] hours per week, from [start time] to [end time], [specify days, e.g. Monday to Friday], at our office located in [Office Address].

This internship comes with a monthly stipend of RM [amount], payable on a [monthly/bi-weekly] basis via bank transfer. Your assigned supervisor will be [Supervisor’s Full Name], [Supervisor’s Job Title], who can be reached at [Supervisor’s Email / Contact Number].

As an HR Intern, you will assist in various HR functions, including recruitment coordination, onboarding support, attendance tracking, and employee engagement initiatives. This role offers you valuable experience in day-to-day HR operations and compliance processes.

Please note that all HR-related data, employee records, and company information are strictly confidential and must not be disclosed or shared outside the organisation without authorisation.

To confirm your acceptance of this offer, please reply to this email or return a signed copy of this letter by [Acceptance Deadline].

We’re excited to welcome you aboard and look forward to supporting your professional development in the field of Human Resources.

Best regards,

[HR or Hiring Manager’s Name]
Human Resources Department
[Company Name]
[Company Contact Information]

Internship Offer IT / Software Development Department at [Company Name]

Dear [Candidate’s Full Name],

We are pleased to offer you the position of IT / Software Intern in the Information Technology Department at [Company Name].

Your internship will begin on [Start Date] and end on [End Date], with a total duration of [number] months. You are expected to work [number] hours per week, from [start time] to [end time], [specify days, e.g. Monday to Friday], at our office located in [Office Address].

This internship includes a monthly allowance of RM [amount], payable on a [monthly/bi-weekly] basis through bank transfer. Your supervisor will be [Supervisor’s Full Name], [Supervisor’s Position], who can be reached at [Supervisor’s Email / Contact Number].

During your internship, you will assist the IT team in software testing, debugging, documentation, and technical support. You will also participate in small projects that enhance your understanding of system development, user interface design, and process automation.

Please be reminded that all software code, technical data, and internal documentation are confidential and should not be disclosed, copied, or distributed without prior approval.

To confirm your acceptance, please reply to this email or return a signed copy of this letter by [Acceptance Deadline].

We are excited to have you join our technology team and look forward to supporting your growth in software development and IT operations.

Best regards,

[HR or Hiring Manager’s Name]
Human Resources Department
[Company Name]
[Company Contact Information]

Internship Offer Finance Department at [Company Name]

Dear [Candidate’s Full Name],

We would like to offer you the position of Finance Intern in the Finance Department at [Company Name].

Your internship will commence on [Start Date] and conclude on [End Date], with a total duration of [number] months. You will be required to work [number] hours per week, from [start time] to [end time], [specify workdays, e.g. Monday to Friday], at our office located at [Office Address].

This is a paid internship offer, with a monthly stipend of RM [amount], payable on a [monthly/bi-weekly] basis via bank transfer. You will report directly to [Supervisor’s Full Name], [Supervisor’s Job Title], who can be reached at [Supervisor’s Email / Contact Number].

As a Finance Intern, you will assist in daily accounting tasks such as data entry, account reconciliation, invoice processing, and preparing financial reports. You will also have the opportunity to learn about compliance, budgeting, and financial systems used within the organisation.

Please be reminded that all financial records, company data, and client information are strictly confidential and must not be shared or used for any external purpose.

To confirm your acceptance of this internship offer, please reply to this email or return a signed copy of this letter by [Acceptance Deadline].

We are delighted to have you join our Finance team and look forward to guiding you throughout your internship experience.

Best regards,

[HR or Hiring Manager’s Name]
Human Resources Department
[Company Name]
[Company Contact Information]

Internship Offer Design Department at [Company Name]

Dear [Candidate’s Full Name],

We are thrilled to welcome you as a Design Intern in the Creative / Design Department at [Company Name].

Your internship will begin on [Start Date] and end on [End Date], lasting for [number] months. You will be expected to work [number] hours per week, from [start time] to [end time], [specify workdays, e.g. Monday to Friday], at our office located at [Office Address].

This internship offers a monthly stipend of RM [amount], payable on a [monthly/bi-weekly] basis through bank transfer. You will report directly to [Supervisor’s Full Name], [Supervisor’s Position], who can be contacted at [Supervisor’s Email / Contact Number].

During your internship, you will work closely with the creative team on projects such as brand design, digital layouts, marketing collaterals, and visual content for social media and campaigns. You’ll gain hands-on experience using design tools and applying creative concepts to real-world brand projects.

Please be reminded that all company visuals, brand assets, and client materials are confidential and must not be shared externally or used for personal purposes without permission.

To confirm your acceptance of this offer, please reply to this email or return a signed copy of this letter by [Acceptance Deadline].

We’re can’t wait to meet you in person and look forward to seeing your talent and ideas come to life.

Best regards,

[HR or Hiring Manager’s Name]
Human Resources Department
[Company Name]
[Company Contact Information]

Internship Offer Sales/Business Development Department at [Company Name]

Dear [Candidate’s Full Name],

We are proud to offer you the position of Sales/Business Development Intern in the Sales Department at [Company Name].

Your internship will begin on [Start Date] and end on [End Date], for a total duration of [number] months. You will be required to work [number] hours per week, from [start time] to [end time], [specify days, e.g. Monday to Friday], at our office located at [Office Address].

This internship includes a monthly stipend of RM [amount], payable on a [monthly/bi-weekly] basis through bank transfer. Your direct supervisor will be [Supervisor’s Full Name], [Supervisor’s Position], who can be contacted at [Supervisor’s Email / Contact Number].

As a Sales Intern, you will assist the team with lead generation, client communication, proposal preparation, and performance reporting. You will also have the opportunity to learn about customer relationship management, negotiation techniques, and sales strategy execution.

Please note that all client data, business strategies, and sales materials are confidential and must not be shared outside the company without written permission.

To confirm your acceptance of this internship offer, please reply to this email or return a signed copy of this letter by [Acceptance Deadline].

We look forward to welcoming you to our sales team and helping you gain valuable skills in business development and client engagement.

Best regards,

[HR or Hiring Manager’s Name]
Human Resources Department
[Company Name]
[Company Contact Information]

Internship Offer Customer Service Department at [Company Name]

Dear [Candidate’s Full Name],

We are pleased to offer you the position of Customer Service Intern in the Customer Experience / Service Department at [Company Name].

Your internship will commence on [Start Date] and end on [End Date], lasting for [number] months. You will be expected to work [number] hours per week, from [start time] to [end time], [specify workdays, e.g. Monday to Friday], at our office located at [Office Address].

This internship offers a monthly stipend of RM [amount], payable on a [monthly/bi-weekly] basis via bank transfer. You will report directly to [Supervisor’s Full Name], [Supervisor’s Position], who can be reached at [Supervisor’s Email / Contact Number].

As a Customer Service Intern, your role will include responding to customer inquiries, assisting in complaint resolution, supporting the customer experience team, and helping maintain service quality standards. You will also gain valuable communication and problem-solving skills through direct customer interactions.

Please be reminded that all customer information, company data, and service-related materials are confidential and must not be shared outside the organisation.

To confirm your acceptance, please reply to this email or sign and return a copy of this letter by [Acceptance Deadline].

We’re excited to welcome you to our team and look forward to helping you build your career in customer experience and service excellence.

Best regards,

[HR or Hiring Manager’s Name]
Human Resources Department
[Company Name]
[Company Contact Information]