TP3 Forms: Deadline, Requirements, and Free Download Form

Employers in Malaysia must manage various tax-related documents, including the TP3 form, to ensure compliance and accurate tax reporting.

Many employers and employees are unaware of the significance of this form, when to use it, and the consequences of mishandling it.

This guide explains everything you need to know about TP3 forms, including their purpose, deadlines, and free download form for handling them effectively.

What is a TP3 Form?

The TP3 form is a tax document that employees must provide to their new employer if they have had taxable income from a previous employer within the same tax year.

It ensures accurate tax deductions and prevents over- or under-taxation when an employee switches jobs.

Who Needs to Fill Out a TP3 Form?

Employee Responsibilities

Obtain the TP3 form from their previous employer.
Submit the form to their new employer within 30 days of joining the company.

Employer Responsibilities

Request the TP3 form from newly hired employees.
Ensure that the tax details are accurately recorded in payroll processing.
Retain TP3 forms for at least seven years for compliance and future audits.
Inform new employees of their responsibility to provide both TP3 and EA forms (EA form is issued by the previous employer for tax assessment purposes).

Failure to provide a TP3 form may result in higher tax deductions, as the system may default to the highest tax bracket.

TP3 Form Deadlines and Submission Dates

When Must TP3 Be Collected and Processed?

Upon Hiring: Employees should submit TP3 immediately after joining.
Payroll Processing: Employers should process TP3 details before finalizing the employee’s first salary.
Record Retention: Employers must keep TP3 records for seven years for auditing purposes.
Annual Submission Deadline: Employers should ensure all TP3 forms are processed before the end of the tax year to avoid compliance issues.

TP3 Form Submission Deadline Based on Start Date

Start Date of New Job	TP3 Submission Deadline
1 January 2025	31 January 2025
15 February 2025	17 March 2025
10 March 2025	9 April 2025
1 April 2025	1 May 2025
20 May 2025	19 June 2025
5 June 2025	5 July 2025
15 July 2025	14 August 2025
1 August 2025	31 August 2025
10 September 2025	10 October 2025
5 October 2025	4 November 2025
1 November 2025	1 December 2025
15 December 2025	14 January 2026

Reminder: If the deadline falls on a weekend or public holiday, submit it on the nearest working day.

Does Every Employer Require a TP3 Form?

Not always. The requirement depends on the payroll calculation method:

Formula-Based Calculation: Requires TP3, as previous deductions impact the new employer’s tax calculation.
Table-Based Calculation: TP3 is not required, as tax rates are based on a predefined structure.

Employers must confirm which method they use and request TP3 forms accordingly.

Where to Download a TP3 Form?

Employees and employers can download the latest TP3 form directly from the LHDN Malaysia website.

Always ensure you are using the latest version to comply with tax regulations. Or you can download here.

What Happens If TP3 Is Not Submitted on Time?

If TP3 is not provided or processed promptly, consequences may include:

Incorrect tax deductions, leading to higher or lower payroll tax payments.
Overpayment or underpayment of income tax.
Increased risk of tax penalties or scrutiny from LHDN Malaysia.

Handling TP3 forms correctly ensures smooth payroll processing and compliance with Malaysian tax laws.

Employers should establish clear processes, educate employees, and leverage payroll software to streamline tax management.

Stay compliant, avoid penalties, and maintain accurate records—start managing TP3 the right way today!

Frequently Asked Questions (FAQs)

What if an employee does not provide a TP3 form?

If an employee fails to submit their TP3 form, the employer must deduct taxes at the highest tax bracket, potentially leading to higher tax payments.

Can an employer refuse to accept a TP3 form?

No. Employers are obligated to process TP3 forms as part of their payroll responsibilities.

How long should employers keep TP3 forms?

Employers must retain TP3 records for at least seven years for compliance and potential audits.

Need to Hire Employees in Malaysia?

Looking to hire new employees in Malaysia? Post job ads on Maukerja, Ricebowl, LinkedIn, and Google through AJobThing to find the best talent for your business!