KWSP Application Deadline 2025 for Employers in Malaysia

Every month, employers across Malaysia work through their payroll cycles, and one important part of that process is the KWSP contribution. Also known as EPF (Employees Provident Fund), KWSP is a mandatory savings plan that helps employees build their retirement funds. But making the payment is only one part of the job. Doing it on time is equally important.

In this article, you’ll find everything employers need to know about KWSP deadlines. When they happen, how to stay on track, and what steps to take if you miss one.

What is KWSP and Why is Timely Submission Important?

KWSP (Kumpulan Wang Simpanan Pekerja) is a statutory retirement savings scheme managed under the EPF Act 1991. Every month, employers must deduct a portion of each employee’s salary and contribute it together with the employer’s share into the employee’s KWSP account.

Submitting contributions late, even by a few days, can cause:

Financial penalties to your company
Delays in employee KWSP record updates
Extra work during audits or inspections

When is KWSP Submission Deadlines for Employers

For all registered employers, KWSP contributions must be submitted and paid by the 15th of the following month. This deadline applies to both Form A and payment.

For example, if you’re processing salary for July, your KWSP contribution and documents must be submitted by 15 August.

If the 15th falls on a weekend or public holiday, the deadline is automatically extended to the next working day.

You’ll also need to:

Submit Form A, which shows the contribution breakdown
Upload it via i-Akaun (Employer) or submit at KWSP branches
Make the payment through online banking, FPX, or other accepted methods

How to Check KWSP Application Deadlines

If you’re not sure when the deadline falls in a particular month, here are ways to check:

Visit the official KWSP website and check the contribution calendar
Log in to your i-Akaun (Employer) dashboard. KWSP usually posts reminders close to the deadline
Subscribe to KWSP newsletters or alerts through your i-Akaun profile
Follow KWSP’s official social media or news updates for public holiday changes

What Happens If Employers Miss the Deadline?

Late KWSP submissions are subject to penalties, even if missed by just one day. What can be happen?

Interest Charges (Faedah Lewat Bayar)

If payment is made after the 15th, employers are charged interest based on the EPF’s declared dividend rate plus 1%. This interest has a minimum amount of RM10, and must be rounded up to the nearest Ringgit. For example, RM13.21 becomes RM14.

Dividend Charges

If the contribution is not made by the last day of the following month, an additional dividend charge is added. This is credited to the employee’s KWSP account, but it increases your cost.

Audit and Legal Risks

Late payments can flag your company for compliance checks. Under the EPF Act, failure to contribute can lead to prosecution or civil claims.

How to Avoid Late Submissions

Late submissions can be avoided with a few simple steps in your payroll process:

Set internal payroll deadlines ahead of the 15th. For example, finalise salaries by the 5th or 7th of each month
Use payroll software that integrates directly with i-Akaun or generates Form A correctly
Assign a dedicated payroll or HR team member to track statutory contribution dates
Use reminders or calendar alerts that repeat every month
Reconcile your KWSP records early to avoid delays from data mismatches

Online Submission via i-Akaun Employer

The easiest and fastest way to submit KWSP contributions is through the i-Akaun (Employer) portal. How does the process work?

Log in to i-Akaun (Employer)
Upload Form A in the accepted file format (usually .txt or .csv depending on your payroll system)
Confirm the details of all employees and contribution amounts
Make the payment via online banking (FPX) or approved channels
Save or print the official receipt

Public Holidays and Special Extension Dates

KWSP adjusts for non-working days automatically. If the 15th is a Saturday, Sunday, or public holiday, the deadline shifts to the next business day.

This grace period is only valid if the payment is submitted and cleared on that working day. Any delay beyond that will still trigger penalties.

So if the 15th is a Sunday, and Monday is a holiday, your effective deadline moves to Tuesday.

FAQs

What is the KWSP deadline each month?

The 15th of the following month after the salary is paid. If the 15th is a holiday, the deadline shifts to the next working day.

Can I pay KWSP late? What are the consequences?

Late payments are subject to interest (minimum RM10), dividend charges, and may result in audit checks or legal risks.

How do I get notified about KWSP deadlines?

Use i-Akaun alerts, email subscriptions from KWSP, or check the KWSP official website calendar.

Are there different deadlines for voluntary contributions?

Yes. Voluntary contributors should follow the instructions provided during registration. Deadlines may vary depending on contribution type.

What if i-Akaun is down near the deadline?

Try alternative payment channels such as direct KWSP kiosks or customer service counters. Keep a record of attempted access in case you need to appeal.

What if I submitted the wrong amount?

You should contact KWSP immediately. If the issue is detected before the deadline, you may be able to adjust. If after, corrections may require formal request or penalty payments.

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