Salary Slip Malaysia: Format, Sample, and Free Download

Every month, employees look forward to their paycheck, but without a proper salary slip, many may not fully understand their earnings and deductions.

Issuing a detailed and accurate salary slip is also an act of showing transparency and professionalism.

A well-structured salary slip helps businesses avoid payroll disputes, simplify tax reporting, and maintain a clear financial record.

We’ll share the standard salary slip format in Malaysia, what details to include, and provide editable templates to streamline payroll processing.

What Should Be Included in a Salary Slip?

A salary slip should clearly present an employee’s earnings and deductions for a specific period.

It must contain all necessary information to prevent confusion and disputes regarding salary payments.

Key components that must be included in a salary slip are:

1. Company Details

The salary slip must include the company’s official details, such as:

Company name
Registration or SSM number (if applicable)
Address and contact information

2. Employee Information

Every salary slip should mention employee details, such as:

Employee’s full name
Employee ID or staff number
Position or job title
Department

3. Salary Breakdown

The earnings section must show:

Gross salary: Total salary before deductions
Basic salary: The fixed monthly pay stated in the contract
Allowances: Any additional payments such as transport, meal, or medical allowances
Overtime pay: Compensation for extra hours worked

4. Deductions

Employers must deduct certain amounts from employees’ salaries before final payment. These include:

EPF (Employees Provident Fund): Retirement savings deduction
SOCSO (Social Security Organization): Insurance protection for work-related injuries and disabilities
EIS (Employment Insurance System): Unemployment insurance fund
PCB (Potongan Cukai Bulanan): Monthly tax deduction for income tax

5. Net Salary

After all deductions, the remaining salary is the actual amount the employee receives in their bank account.

6. Payment Date & Method

Employers must specify the salary payment date and the method of payment (bank transfer, cheque, or cash)

5 Malaysia Salary Slip Format & Example (English) Editable Excel/PDF format

Below are some templates that you can use from Payroll Panda and Paysliper:

5 Malaysia Salary Slip Format & Example (Melayu) Editable Excel/PDF format

FAQ

How to make a payslip in Malaysia?

A salary slip can be created using payroll software, Microsoft Excel, or even manually if the business is small. However, using payroll systems like PayrollPanda, BrioHR, or Employment Hero can automate the process and reduce errors.

How do I format a salary slip?

A salary slip format must include:

Employer and employee details
Salary breakdown (basic salary, allowances, deductions)
Net salary
Payment date and method

What is the payslip law in Malaysia?

According to the Employment Act 1955, employers must:

Pay salaries no later than the seventh day after the wage period ends
Issue salary slips for proper record-keeping

Failure to comply may lead to penalties under the Department of Labour (Jabatan Tenaga Kerja, JTKSM).

What is the payment method for salary in Malaysia?

Most companies pay salaries via bank transfer, but some still use cheques or cash, especially for daily-wage employees.

Is a salary slip mandatory in Malaysia?

Yes, issuing a salary slip is required under Malaysian labor laws. It helps both employees and employers track salary payments and deductions.

How do I get my salary slip if my employer does not provide one?

Employees can request a salary slip from HR or payroll departments. If an employer refuses to provide one, employees can report the issue to the Labour Department (JTKSM).

What to do if there is an error in my salary slip?

If a salary slip contains errors (such as incorrect deductions or missing overtime pay), employees should immediately contact HR for correction.

How long should I keep my salary slips?

Employees should keep salary slips for at least 6 months to 1 year. These documents are useful for:

Applying for bank loans or credit cards
Filing income tax returns
Verifying employment history

Can I use my salary slip for loan applications?

Yes, salary slips are required when applying for:

Personal loans
Home loans
Credit cards
Car loans

Banks use salary slips to assess the borrower’s financial capability.

A clear and structured salary slip helps businesses avoid payroll disputes, keeps employees informed, and ensures compliance with Malaysian labor laws.

Employers who prioritize accurate salary slips also build trust with their workforce.

If you haven’t already, use our editable templates to make payroll management more efficient and professional.

A small step in payroll transparency can lead to a more satisfied and productive team.

Need to hire employees in Malaysia?

Post your job ads on Maukerja, Ricebowl, LinkedIn, and Google with AJobThing to find the best talent today!