100 ChatGPT Prompts for HR Recruitment in Malaysia

Managing HR tasks can be challenging, especially when handling recruitment, employee engagement, and administrative work.

ChatGPT, an AI-powered tool, can help Malaysian employers save time, improve efficiency, and make HR tasks smoother.

But how exactly does it work? Let’s explore how ChatGPT can transform HR for your business.

100 Useful ChatGPT Prompts for HR Recruitment in Malaysia

Job Descriptions & Job Posts

Write a job description for a [Job Title] position.
Create an engaging LinkedIn post to attract candidates for [Job Role].
Generate job posting templates for different industries.
Draft an internal job posting for an open position.
Suggest creative ways to attract talent for [Industry].
Develop a social media hiring campaign idea.
Write a compelling job advertisement for a [Job Title].
Generate job descriptions optimized for [Job Role].
Suggest keywords for job posts to improve visibility.
Create a “Day in the Life” job post for a [Job Role].

Candidate Screening & Interviews

Generate a shortlist of questions for a [Job Title] interview.
Provide sample interview questions for [Job Role].
Develop a structured interview scorecard template.
Suggest key competencies for a leadership role.
Create a rejection email with feedback for unsuccessful candidates.
Suggest a list of icebreaker questions for job interviews.
Draft a probation period review template.
Write a professional thank-you email after an interview.
Generate a candidate scoring system for interviews.
Suggest best practices for conducting virtual interviews.

Candidate Communication

Draft an email response for a candidate application.
Write a rejection email for an unqualified candidate.
Write an email to schedule an interview with a candidate.
Write a follow-up email after an interview.
Draft a job offer letter template.
Write an announcement for a new hire.
Draft an email to request employee testimonials.
Create an automated chatbot response for job inquiries.
Write an email confirming receipt of a job application.
Generate an engaging “welcome” email for new hires.

Salary & Benefits Insights

Provide salary benchmark data for [Job Title] in Malaysia.
Suggest competitive benefits to attract top talent.
Draft a salary negotiation email template.
Create an employee benefits FAQ document.
Compare salary trends for [Job Title] across industries.
Generate a salary breakdown for full-time vs. contract employees.
Write an email explaining a salary revision to an employee.
Suggest employee perks to boost retention.
Develop a flexible work benefits policy.
Create a cost analysis of hiring a full-time vs. freelance employee.

Onboarding & Training

Create an employee onboarding checklist.
Generate a training plan for new employees.
Write an employee contract template.
Develop an FAQ document for new hires.
Suggest strategies to improve the onboarding experience.
Generate a 30-60-90 day plan for new employees.
Create an onboarding schedule for remote employees.
Draft a mentor-matching guide for new hires.
Write a welcome speech template for new employees.
Suggest online courses for skill development in [Industry].

Employee Engagement & Retention

Suggest employee retention strategies for high performers.
Generate an employee referral program guide.
Develop an inclusive hiring strategy.
Create a survey to measure employee satisfaction.
Suggest team-building activities to improve workplace culture.
Write an email recognizing an employee’s achievements.
Develop a rewards and recognition program.
Generate ideas for employee appreciation day events.
Write an internal newsletter template for HR updates.
Suggest ways to boost employee morale in a hybrid workplace.

Exit & Offboarding

Generate an exit interview questionnaire.
Create a checklist for employee offboarding.
Write a resignation acceptance email template.
Draft an email to inform the team about an employee’s departure.
Suggest strategies to handle counter-offers from resigning employees.
Develop a knowledge transfer document for outgoing employees.
Create a farewell message template for resigning employees.
Write a termination letter for poor performance.
Generate a retention survey for employees planning to resign.
Suggest ways to encourage constructive feedback during exit interviews.

Employer Branding & HR Strategy

Create a plan for employer branding on social media.
Suggest ways to improve the candidate experience.
Develop a company culture handbook.
Generate content ideas for an employer branding blog.
Write a Glassdoor review response for HR.
Draft a company values statement.
Suggest ways to build a strong LinkedIn presence for HR.
Develop a remote work policy for new employees.
Write a diversity and inclusion hiring strategy.
Create a hiring roadmap for fast-growing companies.

HR Compliance & Policies

Suggest a checklist for legally compliant job offers in Malaysia.
Generate a work-from-home policy for employees.
Draft a policy for handling employee complaints.
Write a non-discrimination hiring policy.
Suggest compliance guidelines for hiring foreign workers in Malaysia.
Develop an anti-harassment policy for new hires.
Write a confidentiality agreement for employees.
Create a social media policy for employees.
Generate guidelines for fair interview assessments.
Draft a contract template for part-time employees.

Future of Hiring & HR Tech

Suggest ways to integrate AI in the recruitment process.
Generate ideas for automating candidate screening.
Write an email introducing AI recruitment tools to HR teams.
Suggest HR tech tools for managing remote teams.
Develop a strategy for data-driven hiring decisions.
Generate an AI-powered skills assessment template.
Create a roadmap for implementing HR automation.
Write a guide on using ChatGPT for resume screening.
Suggest trends shaping the future of HR recruitment.
Generate a checklist for choosing the best applicant tracking system (ATS).

Example Detailed Prompts for HR Recruitment in Malaysia

1. Job Descriptions & Job Posts

Prompt: Write a detailed job description for a Marketing Manager position – Include responsibilities, requirements, and preferred qualifications. Ensure it is SEO-optimized and formatted for easy readability.

Result:

2. Candidate Screening & Interviews

Prompt: Generate a structured interview scorecard template for a Software Engineer role – Include key competencies, rating scales, and evaluation criteria to ensure fair and effective candidate assessment.

Result:

3. Candidate Communication

Prompt: Draft a professional rejection email for an unqualified Customer Service Representative candidate – Explain the reason politely while maintaining a positive employer brand. Keep it short and encouraging for future applications.

Result:

Subject: Thank You for Your Application – [Company Name]

Dear [Candidate’s Name],

Thank you for applying for the Customer Service Representative position at [Company Name]. We appreciate your time and interest in joining our team.

After careful consideration, we have decided to move forward with other candidates who more closely match the requirements for this role. However, we truly value your interest and encourage you to apply for future openings that better align with your experience.

Wishing you success in your job search!

Best regards,
[Your Name]
[Your Position]
[Company Name]

Salary & Benefits Insights

Prompt: Provide an updated salary benchmark for a Human Resources Executive in Malaysia – Consider industry standards, experience levels, and regional differences. Include sources if possible.

Result:

A detailed salary benchmark report for HR Executives in Malaysia:

Entry-Level (0-2 years): RM3,500 – RM5,500 per month
Mid-Level (3-7 years): RM6,000 – RM9,000 per month
Senior-Level (8+ years): RM10,000 – RM15,000 per month
Industry Variations: Higher salaries in finance and tech sectors; lower in smaller SMEs.
Regional Differences: Salaries in Kuala Lumpur and Selangor tend to be 10-15% higher than in smaller cities.

Onboarding & Training

Prompt: Create a structured employee onboarding checklist for a Sales Executive – Cover pre-boarding, first-day tasks, first-week activities, and key milestones up to the first 90 days.

Result:

A step-by-step onboarding checklist including:

Pre-boarding: Provide offer letter, send welcome email with company handbook, set up email and CRM access.
First Day: Office tour, team introduction, assign mentor, review sales targets.
First Week: Product training, CRM software training, shadow senior sales reps.
First 30 Days: Conduct first client meetings, practice sales pitches, feedback session with manager.
First 60-90 Days: Set personal sales targets, review progress, develop long-term sales strategies.

4. Employee Engagement & Retention

Prompt: Suggest five practical employee retention strategies for Senior Accountants – Consider career growth opportunities, work-life balance, compensation, and recognition programs.

Result:

Five actionable retention strategies:

Career Progression: Provide leadership training and mentorship for promotion opportunities.
Flexible Work Arrangements: Allow hybrid work options to improve work-life balance.
Performance-Based Bonuses: Introduce incentives for meeting financial goals.
Public Recognition: Acknowledge achievements in team meetings and company newsletters.
Wellness Benefits: Offer mental health support, fitness reimbursements, and annual medical check-ups.

5. Exit & Offboarding

Prompt: Generate an exit interview questionnaire for a Project Manager – Include at least 10 insightful questions to gather honest feedback from departing employees about their experience, reasons for leaving, and suggestions for improvement.

Result:

A structured exit interview questionnaire covering:

What motivated your decision to leave?
How would you describe your overall experience with the company?
Were your career growth expectations met? Why or why not?
What challenges did you face in your role?
Did you receive enough support from your manager and team?
How would you rate the work culture?
What could we improve to retain employees in your position?
Did you feel valued and recognized for your work?
Would you recommend our company to others?
Any final feedback before you leave?

6. Employer Branding & HR Strategy

Prompt: Create a step-by-step employer branding strategy for social media to attract IT Professionals – Include content ideas, engagement tactics, and platform recommendations.

Result:

A structured employer branding strategy for attracting IT professionals:

LinkedIn: Share industry insights, job openings, and employee success stories.
Instagram: Post behind-the-scenes office culture videos, team activities, and tech meetups.
YouTube: Publish expert interviews, tech talks, and innovation showcase videos.
Engagement Tactics: Host live Q&A sessions, feature employee testimonials, and respond to comments actively.

7. HR Compliance & Policies

Prompt: Draft a legally compliant work-from-home policy for Graphic Designers in Malaysia – Outline eligibility, expectations, security guidelines, and communication protocols.

Result:

How to use ChatGPT in Recruitment

Creating Job Ads in Seconds

If you're unsure how to craft a compelling job advertisement, ChatGPT can generate a well-structured and engaging job post based on your input.

Simply provide the job title, responsibilities, and requirements, and AI will handle the rest.

Need a faster way to create a job description besides GPT? Try this AI tool now!

Sorting Through Applications

Manually reviewing resumes can take hours.

ChatGPT can speed up the process by helping to screen applications and identifying the most suitable candidates based on predefined criteria, allowing HR teams to focus on top talents.

Providing Instant Candidate Support

Candidates often have similar inquiries about job roles, company policies, or the hiring process.

ChatGPT can act as a virtual assistant, responding instantly via chatbot, email, or an FAQ section.

When you use AJobThing with AI-powered recruitment, hiring becomes even easier.

You can create job descriptions instantly, post to multiple job sites, screen candidates automatically, and manage everything in one place, so you can focus on growing your business.

Need to Hire Employees in Malaysia?

Easily post job ads on Maukerja, Ricebowl, LinkedIn, and Google with AJobThing your one-stop solution to finding the best talent fast!

100 Useful ChatGPT Prompts for HR Recruitment in Malaysia

Job Descriptions & Job Posts

Candidate Screening & Interviews

Candidate Communication

Salary & Benefits Insights

Onboarding & Training

Employee Engagement & Retention

Exit & Offboarding

Employer Branding & HR Strategy

HR Compliance & Policies

Future of Hiring & HR Tech

Example Detailed Prompts for HR Recruitment in Malaysia

1. Job Descriptions & Job Posts

2. Candidate Screening & Interviews

3. Candidate Communication

Salary & Benefits Insights

Onboarding & Training

4. Employee Engagement & Retention

5. Exit & Offboarding

6. Employer Branding & HR Strategy

7. HR Compliance & Policies

How to use ChatGPT in Recruitment

Creating Job Ads in Seconds

Sorting Through Applications

Providing Instant Candidate Support

Need to Hire Employees in Malaysia?

Writing a job description is tough—we get it! But don’t worry, we’ve got free templates to help you out!